Full time Executive Assistant / Developer Back-Office in Dubai

Ref.№ : 24777

Position : Personal Assistant

Details : We are looking for an experienced personal/executive assistant for a business owner who is launching his own development company in Dubai.

This is not a classic Personal Assistant role. We need a self-sufficient specialist, preferably with experience working for a developer in the UAE — ideally in back-office, operations, government relations, or developer administration. The candidate must have a strong understanding of how the development business works in the UAE and help the owner organize all administrative and operational processes.

Requirements : Preferably 3–5+ years of experience in developer back-office / operations / executive support / government relations
Strong practical understanding of DLD and RERA procedures
Knowledge of processes at DET, GDRFA, MOHRE, and other relevant UAE authorities
Understanding of the developer's workflow: from company formation and project registration to administrative support for sales
Experience working with corporate documents, licences, visas, and government portals
Fluent working English; Russian would be a big advantage
UAE driving licence — an advantage
High level of independence, responsibility, and confidentiality
Experience in a development company is a plus


It is not essential to know all developer procedures from the start. What matters is a basic understanding of business organization, the ability to learn quickly, and a willingness to immerse yourself in the specifics of the work.

Career Growth Prospects

Opportunity for career growth towards Back-Office Manager or Operations Manager as the company develops and responsibilities expand.

When applying, please send your CV, specify your relevant experience, language proficiency, and possible start date.

Duties : Supporting the creation and launch of a development company
Coordinating the obtaining and renewal of trade licences, permits, and other approvals
Liaising with DLD, RERA, Dubai Economy & Tourism (DET), and other government authorities
Understanding the procedures for registering a developer and development projects with DLD/RERA
Coordinating matters related to project registration, escrow accounts, Oqood, and required documentation
Interacting with banks, lawyers, auditors, PROs, consultants, and government entities
Organizing visas, Emirates ID, medical, labour/immigration documents for the owner and employees
Managing corporate documents, contracts, powers of attorney, NOCs, approvals, and their validity periods
Assisting in building the developer's back-office from scratch
Coordinating contractors, consultants, and internal staff
Preparing documents, reports, and information for the owner
Monitoring deadlines and ensuring tasks are completed
Providing administrative and organizational support to the owner on ongoing business matters

Language : English - C2 - Fluent